GDPR Risk Calculator for Recruitment Agencies

Use this quick check to spot the GDPR risks and documentation gaps that may apply to recruitment agencies, then start building the documents behind your answers.

Indicative check

Answer 10 simple questions.

This version focuses on CVs, candidate screening, right-to-work checks, client sharing, job alerts, interview notes, and recruitment platforms.

The calculator gives an indicative risk score, but the useful bit is what comes next: a free account lets you begin turning your answers into working GDPR documentation.

With a free account you can:

  • Answer the guided GDPR wizard in plain English
  • Create a practical action plan from your answers
  • Start building your GDPR statement, records, and supporting forms

Likely recruitment document areas

  • Candidate and client Record of Processing Activities
  • Retention rules for CVs, interview notes, references, and right-to-work evidence
  • Processor and sharing records for job boards, ATS platforms, payroll, clients, and background check providers
1 Do you have customers, clients, employees or contacts within the EU or UK?

GDPR applies to organisations involved in processing personally identifiable data about people in the EU, and UK GDPR applies to personal data handled in the UK.

2 Does your business or organisation employ 250 or more staff?

Larger organisations are more likely to have formal documentation obligations and more complex data handling activity.

3 Do you collect or store any personal data?

Personal data can include names, email addresses, phone numbers, photos, addresses, customer records, employee records, supplier details, and similar information.

4 Do you collect or store any sensitive personal data?

This may include information about health, ethnicity, religion, politics, genetics, sexual orientation, criminal records, or other special category data.

5 Do you collect personal data regularly?

Regular collection can include website enquiries, customer or service-user management, email marketing, orders, bookings, payroll, HR, support, or routine administration.

6 Do you process any personal data for someone else?

Processors handle personal data on behalf of another organisation, such as clients, customers, service users, or partners.

7 Do you operate CCTV on your premises?

CCTV can involve personal data because individuals may be identifiable from recorded images.

8 Do you store CVs, interview notes, candidate profiles, or skills assessments?

Recruitment files often contain work history, contact details, notes, preferences, and sometimes sensitive context.

9 Do you send candidate details to clients or hiring managers?

Candidate sharing should be documented so people know who receives their information and for what role or purpose.

10 Do you run right-to-work, background, qualification, or reference checks?

Checks can involve identity documents, referees, employment history, qualifications, and sometimes criminal record information.

Ready to move from risk to records?

Start your GDPR document pack while the answers are fresh.

Create a free account, work through the guided wizard, and build a clearer picture of the documents, tasks, and records your organisation needs.

Create free account
GDPRQuick

Create and maintain your GDPR documents with GDPRQuick, the quicker way to get your documentation in order.

CliqTo Media Ltd, C/o 67 Burton Bank Lane, Stafford, England, ST17 9JJ

Email: hello@gdprquick.com

Log in

Product

Resources

Legal